Student Email User Guide

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Your Email Quota

Email is stored in your mailbox on a central mail server. There is limited space for each user so eventually your mail box will become full, if you do not manage your email properly.
If your mailbox becomes full people who send you email will receive an automated response informing them that your mailbox is full and you won't be able to receive any more email.

You must frequently check the size of your Mailbox and delete messages to keep it well below your quota

Your Mailbox Quota

At the top of your Inbox, there is an accurate measure of how much space you have left in your mailbox:

e.g. Quota: 40379K / 50000K (80.76%)

In this example, the mailbox has 40.379Mb of email with a quota of 50Mb ie 80.76% of the available space has been used.

You should not let your quota become more than 80%

Managing the Size of Your Mailbox

One of the best ways to reduce the size of your mailbox is to copy messages which contain attachments to a floppy disk or local hard disk drive and then delete the email (and Empty Trash). Please read the section on saving attachments for advice on how to do this.

Tips for Managing Your Email Quota

Your Mailbox consists of several folders: Inbox, Sent Items, Spam, Trash etc. All messages in these folders count against your email quota. You must ensure that you frequently delete messages from all these folders;
You can sort your Mailbox 'Open Folder' eg Inbox, Sent Items, Trash by size. Click on the column heading 'Size.' It's best to sort you Inbox by Date afterwards. You can then see which messages should be deleted because of their size;
Read how to configure your Mailbox correctly so that your Trash folder is emptied regularly;
Remember email that you send is stored in your Sent Items folder. Messages must also be deleted from here.